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Electronic Communications and Consent Policy

Version 1.0 | Effective Date: May 19, 2026

1. Introduction

This Electronic Communications and Consent Policy ("Policy") explains how TransAction Navigator ("Platform," "we," "our," or "us") provides electronic communications, notifications, records, and documents through the Platform.

By creating an account, accessing the Platform, or using Platform services, you consent to receive communications electronically and agree to the terms described in this Policy.

2. Consent to Electronic Communications

You agree that TransAction Navigator may provide information electronically, including:

  • Terms of Use
  • Privacy Policy updates
  • System notifications
  • Transaction notifications
  • Account notices
  • Billing communications
  • Security alerts
  • Support communications
  • Feature announcements
  • Reports and summaries
  • Documents made available through the Platform

Electronic delivery satisfies any legal requirement that communications be provided in writing unless applicable law requires otherwise.

3. Types of Communications

Communications may include:

Account Communications

Examples include:

  • Account setup confirmations
  • Password reset emails
  • Login notifications
  • Security alerts

Transaction Communications

Examples include:

  • Timeline reminders
  • Document upload notifications
  • Status updates
  • Milestone notifications
  • Shared portal activity

Billing Communications

Examples include:

  • Subscription notices
  • Payment confirmations
  • Billing updates
  • Failed payment notifications

System Communications

Examples include:

  • Service announcements
  • Maintenance notifications
  • Feature updates

4. Artificial Intelligence Generated Content and Communications

Certain Platform features may use artificial intelligence or automated systems to generate:

  • Summaries
  • Suggested responses
  • Reports
  • Notifications
  • Organizational recommendations
  • Draft communications

Users acknowledge and agree that:

  • AI-generated content may contain errors or omissions
  • AI-generated content may be incomplete
  • AI-generated content should be independently reviewed

Users remain solely responsible for reviewing and approving communications before relying upon or distributing them.

TransAction Navigator does not guarantee the accuracy of AI-generated content.

5. Consent to Email and Electronic Delivery

You consent to receive communications through:

  • Email
  • Platform notifications
  • Client portal messages
  • In-app notifications
  • Mobile notifications, if enabled

Certain critical communications may not permit opt-out, including:

  • Security notifications
  • Password reset communications
  • Legal notices
  • Billing notices
  • Required service announcements

6. Electronic Records

You agree that records maintained electronically by TransAction Navigator may constitute valid business records.

Examples include:

  • Account activity logs
  • User actions
  • Uploaded documents
  • Permissions and access records
  • Communication history
  • Audit records

Electronic records may be maintained for security, support, and compliance purposes.

7. Hardware and Software Requirements

To access electronic records and communications, users should maintain:

  • Internet access
  • A current web browser
  • Access to email
  • Ability to open PDF documents
  • Device capability sufficient to access the Platform

Users are responsible for maintaining required hardware and software.

8. Withdrawal of Consent

Users may withdraw consent to receive certain non-essential communications by updating account settings where available.

Withdrawal of consent for essential electronic communications may limit or prevent use of portions of the Platform.

Certain legal, security, or transactional communications may continue as required.

9. User Contact Information

Users are responsible for maintaining accurate contact information, including:

  • Email address
  • Phone number, if applicable

Failure to maintain current information may prevent delivery of important communications.

10. Changes to This Policy

We may revise this Policy periodically.

Material changes may be communicated through:

  • Email
  • Platform notices
  • Account notifications

Continued use of the Platform after changes become effective constitutes acceptance of revised terms.

11. Contact Information

Questions regarding this Policy may be directed to:

TransAction Navigator
Support: support@transactionnavigator.com
Privacy Contact: privacy@transactionnavigator.com